Overview: What is the Accounting Module?
Think of the Accounting Module as your business's digital cash register and filing cabinet combined. It tracks every single rupee that comes into your business and every rupee that goes out. By using it, you will always know exactly how much money you have, who owes you money, and who you owe money to.
Here is what each button does, grouped by how you will use them.
1. Setup Tasks (Do these first)
These are your "lists." You fill these out so the software knows what you sell and who you deal with.
- Vendor Master: Your supplier address book. Use this to save the names, phone numbers, and details of the people or companies you buy goods from.
- Item Master: Your product list. Use this to type in every item or service you sell, along with its price.
- Batch Master: Use this only if your items have expiry dates or are made in batches (like food or medicine). It helps you group identical items together.
- Credit Limit: Your safety net. Use this to set a maximum amount of money a specific customer is allowed to owe you. If they try to buy more on credit, the system will stop it.
2. Daily Tasks (Entering bills and money)
You and your team will use these buttons almost every day to record business activity.
- Add Purchase Invoice: Use this when a supplier hands you a bill for goods you bought. Entering it here tells the system, "I owe this supplier money."
- Receipt: Use this when money comes IN. If a customer pays you cash or transfers money to your bank, log it here.
- Payment: Use this when money goes OUT. If you pay rent, an electricity bill, or hand cash to a supplier, log it here.
- Payment Posting: Use this to connect a payment to a specific bill. For example, if a customer gives you ₹10,000 to pay off two separate bills, use this screen to link the money to those exact bills so they show as "Paid."
3. Corrections and Changes (Fixing mistakes or returns)
Use these when things change after a sale or purchase is made.
- Adjustment: Use this to fix mistakes or make internal notes (like recording bank fees). Your accountant will mostly use this to move numbers around without actual cash changing hands.
- Credit Note: Use this when a customer returns a broken item to you. It reduces the amount of money that customer owes you.
- Debit Note: Use this when you return a broken item to your supplier. It reduces the amount of money you owe the supplier.
4. Checking Your Work (Printing and viewing)
Use these to see what has happened in the system.
- Transaction List: Your daily logbook. Click this to see a simple, running list of every single thing entered into the software today, this week, or this month. It is great for checking your team's work.
- Voucher Printing: Use this when you need a physical piece of paper. If you need to print out a payment receipt to hand to someone or put in a physical file folder, you do it here.